Privacy Policy | Rugby Tamil School

1. Who We Are

The Centre for Tamil Language and Cultural Studies, Rugby (CTCSR), also known as Rugby Tamil School, is a non-profit community organisation based at Rugby Methodist Church Centre, Russelsheim Way, Rugby, CV22 7TB. We can be contacted at Rugbytamils201@gmail.com.

2. What Data We Collect

We collect personal data in the following circumstances:

Enrolment forms: Child's name, date of birth, year group, Tamil level, parent/guardian name, email, phone number, home address, and any medical information you provide.
Contact forms: Name, email address, phone number, and message content.
Website analytics: Anonymised usage data via Google Analytics (if enabled).

3. How We Use Your Data

To process enrolment applications and manage student records
To communicate with parents and guardians about school matters
To respond to enquiries submitted via the contact form
To comply with our safeguarding obligations

4. Legal Basis for Processing

We process your data on the basis of:

Consent: You have given explicit consent when submitting enrolment or contact forms.
Legitimate interests: To operate the school and communicate with the community.

5. Data Retention

We retain student and parent data for the duration of enrolment plus 3 years. Contact form data is retained for 12 months.

6. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data
Object to processing
Lodge a complaint with the ICO (ico.org.uk)

7. Data Security

Your data is stored securely on our UK-based server. We do not sell or share your personal data with third parties, except where required by law.

8. Cookies

Our website uses essential cookies for functionality. If Google Analytics is enabled, it uses anonymised analytics cookies. You can control cookies through your browser settings.

9. Contact

For any privacy-related queries, please contact us at Rugbytamils201@gmail.com.